What is Google Vault and how does it work?
Google Vault is a cloud solution for storing, searching, and exporting data of Google Workspace users. Businesses can use it to log and manage corporate data, BI, legal and regulative assets, saving a single go-to version of that data without duplicates.
Google Vault’s functionality
eDiscovery is the foundational technology of the Vault, which is itself based on the EDRM model. With its help, authorized users can search data through custom filters, retain it, and export it for further analyses.
Additionally, Google Vault provides features for access controls (e.g., you can grant access for selected users or groups) and user action audits.
Main tools of Google Vault
Vault Google is integrated with a vast majority of Google Workspace services, allowing for centralized retaining, search, and export of corporate data. These include:
Gmail
Store and quickly find emails, view an actions log, and customize the rules of saving and removing the emails.
Google Calendar
Store scheduling data, conduct eDiscovery-search with custom parameters, and log employee activities upon the need of an audit.
Google Drive
Manage Google Drive file storage and access policies, export the files for future analysis, and control versions/changes history.
Google Docs, Sheets, and Slides
Identify, retain, and export text documents, sheets and tables, and presentations, log the latest doc’s version and restore it if it gets lost.
Google Meet
Store video call recordings and chats (in Google Drive only) and conveniently search separate files for analysis and export by metadata.
Google Chat
View data from private and group chats, set individual content saving rights for users or departments, and conduct activity audits.
Google Groups
Search, export, retain, and archive messages sent via Google Groups, even if they didn’t make it to a separate email inbox.
Google Voice for Workspace
Store the history of calls, voice and SMS messages, and metadata in order to gain full transparency in communication and reporting.
Google Sites
Save the contents of published pages, retaining the critical internal data, search and audit business portals and in-house documentation.
Benefits of Vault Google
- 1 Controlled retention of all data, including emails, files, chats, and other content;
- 2 Flexible management of storage terms based on data and user types;
- 3 Security and compliance with legal data regulations;
- 4 Minimized legal risks and data loss possibilities.
Who is Vault Google Workspace made for?
Vault Google will be extremely useful for businesses of any scale, from smaller ventures to enterprises.
Beyond that, the platform is commonly used by educational facilities, as well as government and regulated industries (e.g., finance, healthcare, law, etc.) in order to easily comply with regional and international data standards.
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How to enable Google Vault for business with mcCloud
mcCloud offers a range of services going far beyond simple pre-paid subscription. With us, you get a turnkey collaboration that consists of three main stages:
Choosing the Google Workspace Vault plan
By default, Google Vault is included in the Google Workspace Business Plus and Enterprise plans. In all other cases, you’ll have to connect it separately, at a $5 per month per user subscription.
Why implement Google Vault with mcCloud?
Focus on business goals and tasks for each individual case;- Deployment of services and applications in a few hours (or faster);
- Help with payments in Hryvnia for legal entities;
- High-quality tech support, free for all our clients;
- Official Google Workspace partner.
