What is Google Vault and how does it work?
Google Vault is a cloud solution for storing, searching, and exporting data of Google Workspace users. Businesses can use it to log and manage corporate data, BI, legal and regulative assets, saving a single go-to version of that data without duplicates.
Google Vault’s functionality
eDiscovery is the foundational technology of the Vault, which is itself based on the EDRM model. With its help, authorized users can search data through custom filters, retain it, and export it for further analyses.
Additionally, Google Vault provides features for access controls (e.g., you can grant access for selected users or groups) and user action audits.
Main tools of Google Vault
Vault Google is integrated with a vast majority of Google Workspace services, allowing for centralized retaining, search, and export of corporate data. These include:
Store and quickly find emails, view an actions log, and customize the rules of saving and removing the emails.
Store scheduling data, conduct eDiscovery-search with custom parameters, and log employee activities upon the need of an audit.
Manage Google Drive file storage and access policies, export the files for future analysis, and control versions/changes history.
Identify, retain, and export text documents, sheets and tables, and presentations, log the latest doc’s version and restore it if it gets lost.
Store video call recordings and chats (in Google Drive only) and conveniently search separate files for analysis and export by metadata.
View data from private and group chats, set individual content saving rights for users or departments, and conduct activity audits.
Search, export, retain, and archive messages sent via Google Groups, even if they didn’t make it to a separate email inbox.
Store the history of calls, voice and SMS messages, and metadata in order to gain full transparency in communication and reporting.
Save the contents of published pages, retaining the critical internal data, search and audit business portals and in-house documentation.
Focus on business goals and tasks for each individual case;